Administrative Assistant Sales Team

Job Summary:

Facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.  Provides administrative support to clients and internal staff.  May assist in training newly hired clerical staff. 

Duties/Responsibilities:

• Reviews documents to identify missing or incomplete information or documentation for set up of file
• Email & telephone contact with client to request set up documents
• Update the ACT database appropriately per client need.
• Refer clients and prospective clients to the correct department/person both inside and outside HBI.
• Help manage a group mailbox by responding to emails in a timely manner.
• Answer the phone/respond to voice mail messages in a timely manner.
• File and scan documents per company guidelines.
• Schedule meetings for client-facing co-workers and management when needed.
• Assist with HOUSE SOLD inquires/files and other departments as needed.
• Able to organize, set up and take down sales related events as needed. 
• Assist Sales Team with Administrative tasks
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Bilingual is not required but would be helpful
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• Associate’s degree highly preferred.
• Minimum of three to five years of experience in an administrative role required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.