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Administrative Assistant Sales Team

job Position:
Administrative Assistant Sales Team
job Location:
job description:

Job Summary:

Facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.  Provides administrative support to clients and internal staff.  May assist in training newly hired clerical staff. 


  • Reviews documents to identify missing or incomplete information or documentation for set up of file
  • Email & telephone contact with client to request set up documents
  • Update the ACT database appropriately per client need.
  • Refer clients and prospective clients to the correct department/person both inside and outside HBI.
  • Help manage a group mailbox by responding to emails in a timely manner.
  • Answer the phone/respond to voice mail messages in a timely manner.
  • File and scan documents per company guidelines.
  • Schedule meetings for client-facing co-workers and management when needed.
  • Assist with HOUSE SOLD inquires/files and other departments as needed.
  • Able to organize, set up and take down sales related events as needed. 
  • Assist Sales Team with Administrative tasks
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Bilingual is not required but would be helpful
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.

Education and Experience:

  • Associate’s degree highly preferred.
  • Minimum of three to five years of experience in an administrative role required

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.



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